How top print hardware companies are redefining modern workspaces—and why ORGATEC India 2025 is their next big opportunity 

 

In an age of cloud computing, hybrid offices, and AI-powered automation, the print hardware industry is undergoing a rapid transformation. Far from being obsolete, today’s office printers are smart, secure, connected, and energy-efficient—playing a vital role in corporate offices, coworking spaces, MNCs, and facility management services across India. 

But here's the real question: 
How are global and Indian print hardware companies innovating for the future of work—and what role do they play in shaping modern office environments? 

At ORGATEC India 2025, the country’s premier exhibition for workspace design, office solutions, automation, and facility management, print hardware finds its rightful place at the heart of the smart office ecosystem. This article explores the top companies, tech trends, innovations, and market opportunities in India’s print hardware landscape—and how both exhibitors and visitors can gain value from this evolving segment. 
 
🌐 The Evolving Role of Print Hardware in Modern Workplaces 
While digital transformation is rapidly advancing, print remains indispensable in corporate settings due to: 

This makes smart, connected, and sustainable printing solutions a core component of workspace automation and office equipment planning. 
 
🔍 Key Industry Trends in the Print Hardware Sector 

1. Cloud-Connected and IoT-Enabled Printers 
Printers are now cloud-synced, allowing remote employees to print from anywhere securely. IoT integration enables predictive maintenance, toner level alerts, and system-wide analytics. 

2. Sustainable and Energy-Efficient Hardware 
Eco-friendly features such as low-energy sleep modes, duplex printing, and recyclable cartridges are now standard as organizations move toward ESG and Net Zero goals. 

3. AI and Predictive Workflow Automation 
AI-enhanced print servers and devices streamline tasks such as document routing, data archiving, and performance tracking—cutting costs and boosting operational efficiency. 

4. Touchless and Mobile Printing 
Voice commands, QR code-based print releases, and NFC authentication are becoming essential in hybrid offices and coworking spaces with shared infrastructure. 

5. Integrated Facility Management Solutions 
Printers are now part of larger building management ecosystems—offering analytics on usage, energy, and maintenance through centralized dashboards. 

Top 10 Companies Redefining Print Hardware in India, 

🖨️ 1. Epson India 
Epson has established itself as a forerunner in eco-friendly and cost-effective printing solutions in India. With its proprietary Heat-Free Technology, Epson minimizes power consumption, reduces environmental impact, and ensures faster printing with minimal maintenance. Its flagship EcoTank series revolutionized home and office printing by replacing traditional cartridges with high-yield ink tanks—offering ultra-low-cost printing and high page yields. Epson is a preferred choice in SMEs, educational institutions, design studios, and photo labs, thanks to its vibrant color output, affordability, and precision printing. Additionally, its focus on sustainable innovation makes it a favorite among eco-conscious businesses. 
 
🖨️ 2. Canon India 
Canon India is synonymous with high-performance multifunction printers and imaging excellence. Its popular PIXMA, imageRUNNER, and imageCLASS series cater to a diverse set of users—from home-based professionals to large corporate offices. Canon stands out for its superior color accuracy, intuitive UI, fast printing speeds, and advanced cloud integration features. The brand's emphasis on data security, coupled with its support for mobile printing and document digitization, makes it ideal for enterprise-level operations. Canon’s after-sales support and its broad product range across segments have made it a trusted name across corporate offices, law firms, design studios, and print service providers. 
 
🖨️ 3. Brother International India 
Brother is a globally respected brand known for its rugged build quality, reliable performance, and cost-effective printing solutions. Its range includes mono and color laser printers, label printers, fax machines, and multi-function devices, tailored for both home users and businesses. Brother's strength lies in ease of use, low operating costs, and minimal downtime. The company is especially strong in the logistics, warehousing, and retail sectors, owing to its efficient label printing systems and compact devices. Brother also boasts a strong service network and simple maintenance protocols, which make it a go-to choice for SMEs and admin-heavy industries. 
 
🖨️ 4. Xerox India 
Xerox has been at the forefront of enterprise-grade printing and workflow automation for decades. Known for its robust multifunction devices (MFDs) and digital production printers, Xerox excels in document security, scalability, and advanced analytics. Their printers are often equipped with AI-powered monitoring, remote diagnostics, cloud print management, and fleet-wide security—catering specifically to MNCs, large corporates, and managed print service providers. Xerox’s innovation in automated workflows, coupled with partnerships in the digital transformation space, makes it a leader in integrated office solutions beyond just printing. 
 
🖨️ 5. HP Inc. India 
HP is a technology giant whose printer ecosystem is one of the most extensive in the world. In India, HP leads with Smart App-enabled printers, enterprise-class data security, and remote management features. The company’s HP LaserJet, OfficeJet, and DesignJet series cater to both professional and industrial-grade needs. HP has invested heavily in sustainable initiatives like closed-loop cartridge recycling, energy-efficient devices, and low-emission toner technology. Its strong presence in government contracts, IT, BFSI, and enterprise tech makes it a preferred brand across verticals. HP is also pioneering subscription-based print services and predictive maintenance solutions. 
 
🖨️ 6. Ricoh India 
Ricoh offers high-volume multifunction printers and production-grade devices with an emphasis on cloud compatibility, secure document handling, and enterprise integration. The brand is renowned for its robust devices, suited for sectors like government departments, financial institutions, educational campuses, and publishing houses. Ricoh’s printers are optimized for high workloads, offering enhanced control panels, document workflow customization, and mobile print access. With solutions for document digitization, secure printing, and analytics, Ricoh is a key player in digital document transformation in India. 
 
🖨️ 7. Sharp Business Systems India 
Sharp offers a comprehensive suite of A3 and A4 multifunction printers, known for their compact design, advanced scanning, document encryption, and user authentication features. What sets Sharp apart is its ability to blend document digitization with enterprise-grade network security, making it ideal for mid to large enterprises concerned with data privacy and regulatory compliance. Sharp’s systems are often used in legal firms, consultancies, healthcare, and education sectors, where high-volume secure printing is critical. Their emphasis on user-friendly UI, touchless access, and energy efficiency is also aligned with the demands of smart office environments. 
 
🖨️ 8. Pantum 
Pantum is a fast-growing Chinese brand gaining popularity in India for its affordable, efficient, and low-maintenance printers. It targets SMEs, freelancers, and remote professionals, offering laser printers with long-life consumables, wireless connectivity, and mobile print compatibility. Pantum’s single-function and multi-function models are known for easy setup, minimal operating cost, and robust design, making them suitable for high-volume users with tight budgets. As India’s demand for accessible print solutions grows, Pantum continues to carve a niche by blending affordability with reliable performance. 
 
🖨️ 9. Zebra Technologies 
Zebra is a global leader in barcode printers, RFID printers, and card printing systems, with a stronghold in India’s logistics, warehousing, retail, and healthcare industries. Its devices are built for rugged industrial use, featuring durable build, fast label printing, IoT integration, and real-time visibility into supply chain operations. Zebra’s technologies support inventory management, shipping logistics, patient tracking, and smart ID verification systems. With the growing demand for traceability and automation, Zebra plays a pivotal role in enabling digital-first physical operations. 
 
🖨️ 10. Toshiba Tec India 
Toshiba Tec brings to India a range of MFPs and advanced document systems that combine eco-conscious features, enterprise-level security, and IoT connectivity. Known for their quiet operation, power-saving modes, and encrypted document handling, Toshiba printers are ideal for industries that require secure and sustainable printing—such as healthcare, legal, government, and education. Their solutions often include audit trail reports, cloud-based document storage, and customizable UI dashboards, allowing organizations to streamline and safeguard their document workflows. 

🧩 Where Print Hardware Meets Smart Workspaces 
Print hardware is now a vital part of the modern workplace ecosystem—no longer a standalone asset but an integrated tool that aligns with workspace design, automation, and facility management. At ORGATEC India, this convergence comes alive across the following verticals: 
 
🔹 Smart Office Technology 
Integration with IoT platforms and smart office ecosystems 
Mobile printing and voice-activated commands enhance flexibility 
Embedded AI analytics for predictive maintenance and usage optimization 
 
🔹 Office Layout & Design 
Compact, modular, and minimalist printers fit modern aesthetics 
Wireless and clutter-free designs suit open and collaborative layouts 
Seamless integration with interior design and ergonomic planning 
 
🔹 Facility Management 
Support for remote diagnostics and proactive service alerts 
Energy usage tracking and reporting features for sustainability goals 
Centralized print usage control to reduce waste and optimize resources 
 
🔹 Coworking & Shared Spaces 
Touchless and app-based printing for shared environments 
Secure user authentication via RFID or cloud login 
Metered access and usage reports for transparent billing and monitoring 
 
🔹 Corporate Procurement 
Multifunction Printers (MFPs) designed for high-volume, cost-efficient output 
SLA-based service contracts tailored to organizational requirements 
Customizable print ecosystems with scalability across departments 
 
🔹 Cloud & Data Security 
End-to-end encryption for secure document transmission 
Role-based access controls and print release authentication 
Seamless integration with cloud storage, DMS, and enterprise workflow  
 
Print hardware, once seen as a traditional utility, is now a critical mode in the digital and sustainable transformation of modern workspaces. 

At ORGATEC India 2025, this transformation will be on full display—through product launches, networking, business deals, and tech collaborations. Whether you are a manufacturer, distributor, solutions provider, or a corporate buyer, this is your chance to: 

 

 
📌 Save the Date: ORGATEC India 2025 
📍 Jio World Convention Centre, BKC, Mumbai 
🗓️ November 4–6, 2025 

Become an Exhibitor! to reimagine print media and hardware as a driver of workspace innovation. Meet the future—only at ORGATEC India.